Department Mail and Files Division: W. K. McMillan, senior clerk, EO-6_ H. V. Grigsby, messenger, EO -3_ James E. Smith, supervisor, EO-11_. J. L. Acuff, examiner, EO-12_ $1,800 1,260 1,260 1,200 1,200 1, 200 3, 200 2,000 3,600 3,200 2, 600 John B. Laucas, examiner, EO-6.. 2, 600 1,800 Virginia M. Harrison, assistant night chief, typists, EO-5_ Mary Tucker, typist, EO-4. Elva Pagel, typist, EO-4 Edith Moreland, typist, EO-4 Virginia M. North, typist, EO-4. Miscellaneous Service Division: Frank C. Updike, Chief of Division, EO-14-- Frances M. Norton, night supervisor of typists, EO-6-- Shirley J. Helbling, assistant chief, Typist Section, EO-5_. Lola P. Williams, typist, E0-4 Mary E. Shinn, typist, E0-4 Robena B. Sullivan, typist, EO-4. Mary I. Blandford, typist, EO-4. Minerva Doyle, typist, EO-4_. 1, 200 4,500 2,900 1, 620 1, 620 1, 620 1, 440 1,440 1,440 1,440 1,440 1,620 1,260 1, 260 1, 260 1,260 1,260 1, 260 1,260 1,260 1,260 1,260 1,260 1, 260 1,260 1, 200 1, 800 1, 620 1,620 1,620 1, 620 1,620 1,440 1,440 1,440 1,440 1,440 1, 440 1, 440 William J. Gribbin, supervisor, Multigraph Section, night, EO-5_ 1,440 1,440 1, 620 1,440 Purchasing office: Henry E. Barroll, commodity clerk and engineer, EO–9_. Paul A. Heindl, commodity clerk, EO-8. Ellsworth L. Simpson, commodity clerk, EO-8. John M. Stanley, commodity clerk, EO-8_. Leslie L. Thaler, commodity clerk, EO-8_. Guy H. Trimble, commodity clerk, EO-8_. George H. Simpson, passenger rate clerk, EO–8_. Thomas J. Harrington, production supervisor, EO-7-- Chester C. Skarr, assistant section chief, EO-6–. Allen M. Jones, bookkeeper, EO-6---- Mrs. M. H. Kingsbury, information clerk, EO-6 Norman E. Unger, order clerk, EO-6- Robert J. Wright, order clerk, EO-6.. Clayton G. Birch, abstract clerk, EO-5-- Vincent C. Valaco, voucher clerk, EO-5-. Helene M. Thomas, senior stenographer, EO-5- William P. Cochrane, posting-machine operator, EO-4- James Williams, messenger, EO-3- Secretary's office: W. H. McCrillis, special assistant, EO-16. Theodore Mack, secretarial stenographer, EO-11. F. D. Moran, correspondence clerk, EO-9_. W. R. Whalen, senior stenographer, EO-5 Josephine Sanborn, senior stenographer, EO-5 R. D. Rawles, office assistant, EO-7 Eleanor Corbett, clerk-stenographer, EO-6–. E. Groves, clerk-stenographer, EO-6 Under Secretary's office: Clara Boswell, secretary-stenographer, EO-7---- Harry Elsey, mail clerk, EO-6_. D. R. Anderson, secretarial stenographer, EO-6 R. W. Collins, draftsman, EO-6....... 1, 620 2,000 1,800 1,800 2,000 1,800 1,740 1, 800 1, 440 A. R. Davison, messenger, EO-4----- Mr. JOHNSON of Oklahoma. Do you have any additional P. W. A. personnel that you will later ask to have transferred? Mr. BURLEW. Nothing except in connection with the radio station, which we spoke about this morning. Of course, the National Power Policy Committee may also be transferred, as was explained by the Secretary. They are not strictly under the Interior Department at this time. Mr. JOHNSON of Oklahoma. Generally speaking, what kind of work do the P. W. A. personnel that you have transferred to the regular roll do? Mr. BURLEW. Mainly clerical and messenger service. The list shows the positions. JUSTIFICATION OF ESTIMATE I submit the following justifications for the record: Regular appropriation, 1940 act--. Urgent Deficiency Act, 1939, transfer from Public Works Administration---- $549, 630 216, 560 Total 766, 190 Deduct: Transfers pursuant to Reorganization Act of 1939: To "Salaries, Federal Works Agency". To "Salaries, Federal Security Agency” Add: Transfers pursuant to Reorganization Act of 1939: $7,700 $18, 800 This appropriation item provides for salaries of offices concerned with general administration of the Department, including those of the Secretary and his immediate office; the offices of the Under Secretary and the Assistant Secretaries; the Chief Clerk's office, including the museum, the Telephone Unit, the Mail Center, the File Section, and the garage; the Purchasing office; the Division of Personnel Supervision and Management; the Classification Division; the Division of Information, including the Photographic Section and the Publications Section; the Miscellaneous Service Division; and the office of the Director of Forests. It also includes salaries for the Division of Geographic Names. AVAILABLE FUNDS, 1940 The sum of $549,630 was appropriated in the Interior Department Appropriation Act for 1940 to provide for these activities during the current fiscal year. As a result of transfers, pursuant to the Reorganization Act of 1939, the amount carried in the estimate as the 1940 appropriation is $545,410, a net decrease of $4,220. These changes are listed in the tabulation appearing on page 1 of the justification statement. They cover proportionate shares of salaries of employees engaged in personnel work, duplicating services, purchasing, telephone service, and other general administrative work for the activities involved in the reorganization transfers. Available funds for the fiscal year 1940 also reflect a transfer of $216,560 from the amount authorized for administrative expenses of the Public Works Administration for 1940. This transfer was authorized in the Urgent Deficiency Act for 1939 to cover salaries of 121 employees paid from Public Works Administration funds who were engaged on Interior Department work. The transfer was made necessary at that time by the complete segregation of Public Works Administration functions which were transferred from the jurisdiction of the Secretary of the Interior to the new Federal Works Agency. Since the appropriation from which this transfer was made is a prior-year appropriation the transfer does not appear as an increase in the 1940 appropriated amount carried in this estimate. It is carried in the base for 1941, however, because it provides for continuing services required for regular recurring functions of the Secretary's office. This transfer serves to equalize the distribution of charges between this appropriation item and the administrative expense appropriation of the Public Works Administration, an adjustment proposed in the 1940 estimates and in previous appropriation requests. The inclusion of this sum in the base for 1941 is justified by the increase in the functions of the Department during the past several years for which comparable increases in this appropriation item were not granted. The addition of this transfer to the net appropriation figure for 1940 brings the total available funds for 1940 to $761,970. ESTIMATE FOR 1941 The total amount requested for the fiscal year 1941 is $849.670. Compared with the base of $761,970 for 1940, this provides for increases aggregating $87,700. Of the total increase, $5,260 are for increased compensation of positions, the duties of which have been reclassified by the Civil Service Commission; $7,740 are for administrative promotions, and $74,700 are for new positions. Of the latter amount, $45.340 are for 19 positions for the Division of Personnel Supervision and Management, $21,660 are for 8 positions for a radio section in the Division of Information, $6.260 are for 3 positions for the Publications Section, and $1,440 are for 1 position for the Department library. Statements in justification of each item listed in the tabular statement of increases follow: REALLOCATIONS During the fiscal year 1939 the duties of 17 positions were reclassified, involving salary increases totaling $3,220. During the fiscal year 1940, up to the time that the 1941 estimate was prepared. changes in grade of 7 additional positions were also approved by the Civil Service Commission, involving an increase of $2,040 in salary payments, and making a total of $5,260, for which increases in this appropriation item were not provided in the 1940 appropriation. ADMINISTRATIVE PROMOTIONS The increase of $7,740 for administrative promotions provides for making promotions in accordance with a formula determined by the Bureau of the Budget and designed to give one-step promotions for eligible employees in grades having a minimum salary of $3,200 or above, who on June 30, 1940, shall not have received a promotion since June 30, 1936, and one-step promotions for eligible employees in grades having a minimum salary of less than $3,200, who on June 30, 1940, shall not have received a promotion since June 30, 1938. NEW POSITIONS DIVISION OF PERSONNEL SUPERVISION AND MANAGEMENT Effective February 1, 1939, the Secretary of the Interior created a Division of Personnel Supervision and Management, in accordance with the provisions of the Executive order of June 24, 1938, and the scope of the activity of the present personnel organization in this Department is being enlarged under this Division. This enlargement, however, is not primarily to conform to the re quirements of the Executive order referred to, but to meet an existing need in the Department that had already been recognized and been given consideration early in 1938, when a Director of Personnel was designated in May of that year. With the exception of training the estimate submitted covers an enlargement of normal functions of the personnel organization brought about by departmental growth. Since June 30, 1933, there has been an increase of over 135 percent in the number of employees in the Department, or an increase from 19,615 to the present figure of approximately 47,000. This means that in mere numbers the mechanics of making appointments and personnel changes has more than doubled in volume. The field of personnel supervision has so widened that it is no longer physically possible to handle it on an over-all basis, and the logical reorganization is to group the activities for specific functions. Accordingly, the staff of the Director's office has been enlarged, four new units have been set up cn a functional basis: Recruitment and selection, training and placement, employee relations, organization surveys, and a statistical unit is provided for in the appointments, records, and statistics unit. The organization is of the staff type, maintaining a central control of personnel policies and procedures, coordinating them among the bureaus and offices, and issuing the appointments and status changes for the whole Department, field and Washington. At the present time there are 56 permanent positions, with salaries of $107,740, provided on the regular roll of the office of the Secretary for the Division of Personnel Supervision and Management; the additional 19 asked for in this estimate for 1941 will bring the number to 75, with total salaries on an annual basis of $153,080. By not filling other needed positions appointments have been made to 10 new positions in the Division, of which 8 are included in the present estimates. There are 33 employees in the Division of Personnel Supervision and Management paid from Civilian Conservation Corps and emergency relief funds handling personnel matters for those activities. The classification of positions is handled in a separate Division of Classification, which has 15 employees. Specific comment on the items included in the estimate for the Division follow: Director's office, $2,600.-The special correspondence clerk, $2,600, serves as an administrative assistant in the Director's office, reviewing correspondence for the signature of the Secretary, the Assistant Secretaries, and the Director of Personnel; preparing letters of a special character, and signing letters of a routine character. The position is essential to the conduct of the volume of business of the office. Recruitment and Selection Unit, $8,220.-One of the important services of this unit to the operating bureaus is to insure the best qualified employees being made available in the first instance. What this means in efficient results, smooth operation, general morale, and the prevention of waste of effort is inestimable. While the holding of examinations and the certification of qualified eligibles for classified competitive positions is primarily a duty of the Civil Service Commission, our needs must first be thoroughly analyzed, to determine what education and experience qualifications are likely to produce the proper type of candidates. The Recruitment and Selection Unit does not only this phase of work and cooperates closely with the Civil Service Commission in the drawing up of examinations, but will keep in close touch with probationers during the period of probation to give them full opportunity to become oriented and to see that all new appointees who, after full and fair trial, do not measure up to the requirements are definitely rejected before or at the end of probation. Studies will be made to determine the cause of failures and to improve the recruitment procedures. This unit also handles the rating of applications and the certification of eligibles for non-civil-service positions in the Department, which number several thousand. Training and Placement Unit, $11.760 (training. 50 percent; placement, 50 percent).—While there has necessarily been much on-the-job training in this Department as in all organizations, it has not heretofore been formalized except in the case of Park Police, and the nurses' training schools at the two hospitals under the Interior Department located in the District of Columbia, and the summer institutes for the educational group in the Indian Service. We believe it desirable from the standpoint of efficient operation, and it is in line with the |