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New Quarters for Distribution and DrillingCore Research Centers
By Eddie G. Powell
research centers moved to Building 810
in the Denver Federal Center. Building 810 had served as a regional supply depot for more than 20 years, but, because of improvements in the Nation's transportation system, it was decided to reduce the number of Federal supply depots. The Denver facility was closed in 1987. The General Services Administration offered the 665,000 square foot building to the USGS. This newly acquired space provides an excellent opportunity to consolidate the map distribution functions of the National Mapping Division and to expand the drillingcore research center of the Geologic Division. These moves also permitted expensive leases to be discontinued. After renovations were completed, a dedication ceremony was held June 27, 1990, to commemorate the opening of the two centers in Building 810.
In 1948 the USGS established map distribution branches in Washington, D.C., and Denver, Colo. The objectives were, and remain, to collect, warehouse, distribute, and sell map publications. Over the years, the emphasis has changed from providing base maps internally for portraying geologic and hydrologic information to providing to the public all published earth science information
I n 1990 the map distribution and core
through the Map Distribution Center and more than 3,500 private U.S. map dealers.
Today, the consolidation of the map distribution branches in Building 810 provides an international users' Center for all USGS published earth science information. Seventytwo employees manage more than 7 acres of warehouse space and provide professional and recreational users with access to approximately 125,000 different map and book publications. Eleven million products are distributed or sold annually, resulting in revenues in excess of 7.5 million dollars.
In 1974 the USGS established a drillingcore research center in Denver. The objectives of the center are to collect, permanently store, and make available to all earth scientists valuable core material from boreholes drilled chiefly for oil and gas. Since its establishment, the center has grown rapidly both in space occupied and in the diversity of material stored and processed. The center currently occupies about 120,000 square feet of floor space in Building 810 and provides archival storage for many kinds of geologic material, such as mineralized granite, volcanic rock, and oil shale.
The center contains 1 million linear feet of core from more than 6,300 wells from all over the United States that were donated by oil and gas companies, mining companies, and other organizations. Of these, 3,700 cores have been slabbed and are available for viewing. The remainder can be made available upon request. Facilities for examination of core material are provided. The center is used daily by scientists from industry, government, and academia.
he Administrative Divi
sion provides administrative direction and coordination in support of the scientific and technical programs of the U.S. Geological Survey. This support in
cludes policy guidance and
program direction and provides leadership and authority for various administrative management and technical support functions, including personnel, manpower utilization, finance, administrative management systems, management analysis, records management, procurement and contract negotiation, property and facilities management, security, safety, and motor vehicle management. The Division also manages the development, maintenance, and operation of the financial management system for the entire U.S. Department of the Interior. These functions are carried out at the National Center in Reston, Va., and through Regional Management Offices in Denver, Colo., and Menlo Park, Calif.
Aluminum can recycling at the National Center.
Recycling Program By John E. Cordyack
ing commitment to recycling. A new program includes recycling map, computer, and office paper, aluminum plates used in map production, and aluminum beverage cans and recovering silver from photographic processing. In addition to direct monetary benefits, this recycling program benefits the environment by saving energy required to produce new products, by reducing the impact on landfills, and by fighting litter. In March 1990 the USGS began participation in the General Services Administration program to recycle all high-grade office paper. All National Center employees in Reston, Va., were given desk-top containers for collecting recyclable office paper. In the first 3 months of this program, more than 120 tons of paper were recycled. The USGS regional centers in Denver, Colo., and Menlo Park, Calif., also initiated paper recycling programs that resulted in more than 100 tons of paper collected this year. In terms of natural resources, 148,500 gallons of oil and 3,674 trees are saved by the recycling of this 220 tons of paper. For many years the aluminum plates used in the map production process have been recycled at the National Center. Over 38,000 pounds of these plates were recycled this year. A recycling station at the National Center is now in place for aluminum cans collected by employees. Proceeds from the can recycling effort benefit the Federal Children's Center (see “Child Care," p. 91). The USGS plans to expand the can recycling program to the regional centers in 1991. Silver is recovered from the materials used in the photographic laboratories at Reston, Va.; Rolla, Mo.; Sioux Falls, S. Dak.; Denver, Colo.; and Menlo Park, Calif. More than $28,000 in silver was recovered in fiscal year 1990. Recycling programs for laser printer cartridges and composting plant materials have been in effect since mid-1990.
I n 1990 the USGS expanded its longstand
Automation in the Office Of Personnel
By Eliot J. Christian
reat strides have been taken in autoGo the USGS Office of Personnel including four major systems: the Per
sonnel Action System, the Automated Vacancy Announcement Distribution System, Personnet, and the paperless Time and Attendance System.
Personnel Action System.—The USGS Personnel Action System (PAS) automates the processing of personnel action requests known as SF 52 (Standard Form 52). PAS supports on-line processing for SF 52 preparation throughout all offices of the USGS and supports many of the tasks that follow from the request. The system automatically creates electronic transactions that update the Departmental payroll-personnel system.
The Administrative Division and the Information Systems Division (ISD) collaborated to develop PAS. A major hurdle was to obtain permission for using electronic signatures to supplant the need for paper copies of personnel actions. Security features of the system design were approved and electronic signatures were established.
The system has many useful features, such as detailed status tracking and flexible access controls. The system includes an automated interface to the Automated Vacancy Announcement Distribution System. PAS has won accolades throughout the Department and is now being seen as a prototype for the SF 52 portion of a future Departmental Federal Personnel Payroll System. Other Federal agencies have expressed interest in the system.
Automated Vacancy Announcements.-The traditional process of preparing, printing, and distributing vacancy announcements is time consuming. The Automated Vacancy Announcement Distribution System (AVADS) applies automation to this process by transmitting vacancy announcement information to designated USGS installations weekly. As with PAS, AVADS was a collaborative effort between the Administrative Division and the ISD.
Before AVADS, each USGS administrative office circulated or posted more than 1,000 individual announcements as they were received, and many announcements were subsequently mailed to field office sites. AVADS provides one listing of vacancy announcements that is circulated or posted each week.
In addition to the full text of each announcement, AVADS provides an index of all current announcements. Vacancies can be browsed through on-line, and there is also a microcomputer version. Since AVADS transmits directly to the designated field sites, the system cuts the time needed for recruitments and facilitates the timely receipt of vacancy information. Printing and mailing expenses are reduced by using electronic rather than hard copy distribution. Personnet.—Personnet is a subscription service offering thousands of pages of crossindexed and up-to-date information on personnel law, manuals, regulations, and related legal decisions available on networked CD-ROM (compact disc read only memory) devices. Personnet allows any personal computer user to electronically access current information on Federal personnel law and on both Federal and Departmental manuals, regulations, and related precedent legal decisions. Stand-alone CD-ROM's provide access to Personnet in the Rolla, Mo., and Atlanta, Ga., personnel offices. By using the networked Personnet CD-ROM subscription service, all the relevant information is provided on-line together with comprehensive textual and index retrieval mechanisms and cross-indexing. Electronic access not only allows much faster and more accurate access to the information but also offers the ability to conduct extensive searches based on words in context. Replacement updated CD-ROM’s are provided every 60 days, and interim bulletins of pending updates are provided on magnetic media every 15 days. Time and Attendance.—A paperless Time and Attendance System based on personal computers was implemented in the Administrative Division and the Office of the Director. Plans are to expand the system to other users within the USGS. Also, other Federal agencies have expressed interest. The system is based on a program that was implemented at the U.S. Department of Commerce. The USGS enhanced the initial version and created a product that is applicable throughout the bureau. Users have been pleased to find that the resulting system provides a drastic reductlCIn 1n errorS. The Department of Commerce has, in turn, replaced its own version of the system with the USGS developed system to take advantage of the improvements. The system has been demonstrated to other bureaus within the U.S. Department of the Interior and other Federal agencies. Currently, the Time and Attendance System is being enhanced to include core hours, flextime, and other refinements.
Federal Children's Center in Herndon, Va.
he growing influx of women into the workforce has made child care a significant human resources issue for the 1990's. According to the Hudson Institute in its report, “Civil Service 2000," more than half of the mothers having children under the age of 1 year work outside the home, and more than half of the women who work have children under the age of 18. The USGS has joined an increasing number of Federal agencies in providing child care support for its employees in the form of on-site or near-site child care centers. Under current law, Federal agencies can pay for space, utilities, maintenance, security, and start-up costs for child care centers when the agency determines that these are necessary expenses for recruitment and retention of employees. The General Services Administration (GSA), as part of its child care support program, will pay certain construction costs associated with developing or modifying Federal space to accommodate child care centers. These costs are billed back to agencies later through rent charges. The USGS opened its first on-site child care center in Menlo Park, Calif., in June 1987. The GEOKIDS Daycare Center serves 60 families from two Federal agencies and more than a dozen local firms in a cooperative operation. In a grass-roots endeavor, parents established the center by raising funds, obtaining licenses, and hiring caregivers. Although the USGS pays space and utilities costs on an ongoing basis, all operating expenses are covered by tuition and an active fund-raising program. The USGS participates with 12 other Federal agencies in a child care center in Sacramento, Calif. The Cottage Kids Children's Center opened in December 1989 and accommodates 60 children. In Denver, the USGS has joined with other bureaus of the U.S. Department of the Interior to provide child
Inside the Herndon Federal Children's Center.
care on-site for 104 children at the Denver
Federal Center. This center, which opened in May 1988, is operated under the auspices of the Denver Cooperative Administrative Support Unit. The most recent and ambitious child care center opened on October 31, 1990, in Herndon, Va., just down the road from the USGS National Center in Reston. This center, 3 years in the making, is the result of the combined efforts of six Federal agencies located in Reston: the USGS, the Minerals Management Service (another bureau of the Department of the Interior), the National Aeronautics and Space Administration, the Central Intelligence Agency, the Defense Mapping Agency, and the Defense Communications Agency. The USGS served as lead agency,
and representatives from the group contracted with a child care consultant who paved the way for the many steps required to develop a center from scratch. Working with GSA, the group found suitable space located within a predetermined radius of the participating agencies; GSA leased the space and provided construction oversight for the use of design specifications prepared by the participating agencies. The agency representatives incorporated as the Federal Children's Center and elected a Founding Board of Directors, which undertook tasks ranging from obtaining permits and licenses to selecting and purchasing furniture, toys, and equipment. The Board oversaw the hiring of staff, development of curriculum, selection of a food service program, and establishment of policies such as hours of operation, application procedures, and a fee Structure. The Federal Children's Center is unique in the Reston area in that it addresses the severe shortage of space within the community for the care of infants. Sixty percent of the available 99 slots are for children ages 3 and under, and 20 of these spaces are reserved for children as young as 3 months old. The Center has the capacity to expand to 150 children if necessary. Plans are being made for an emergency drop-off program for parents whose child care arrangements are interrupted, and the Board is looking into programs for after school and summer vacation care. As with other USGS child care centers, operating expenses will be covered by tuition and fees. A scholarship program, for those needing tuition assistance, will be established with funds from the Center's future participation in the Combined Federal Campaign, from an aluminum recycling program (a can collection site is on the grounds of the National Center), and from parent-sponsored fund-raising activities. The USGS will continue to support efforts to assist employees in finding affordable, quality child care close to the workplace. Employees in Flagstaff, Ariz., have developed a proposal for a child care center for 30 children, including participation by other local Federal agencies; this proposal is being evaluated for funding support. In addition, as centers are developed by other Federal organizations, the USGS will respond to invitations to participate where employee needs for child care assistance are evident.
ORGANIZATION OF THE U.S. GEOLOGICAL SURVEY
WATER RESOURCES DIVISION NATIONAL MAPPING DIVISION GEOLOGIC DIVISION * ADMINISTRATIVE DIVISION IVISION Chel Hydrologist Chief Chief Geologist f Associalo Chief Geologist Chie Chies Associate Chief Hydrol h $50cale Che! Hydrologist Associate Chief Assistant Chiel Geologist sor Associate Chief Program
| Associate Director |
Assistant Chief Hydrologist |
Assistant Che! Hydrokogist
Asslstant Division Chlef
Assistant Dlwlskyn Chlef
Assistant Chief Hy w
for Research and External
Assistant Chief Hydrolog|st
Office of Scientls|c
H Office of International Geology |
for Sckentific Insormation for Program, Budget for Coordinatkyn and Publkations
Publications Liaison and
Assistant Dlwlskyn Chlef
Atlantic Marine Geology
Engineering Seismology and
Office of Mineral Resources
Northeastern. Reston, VA
Western. Menlo Park, CA
Global Seismology and
Eastern Mapping. Reston, VA
Alaskan G60| Geomagnetism
Assistant Chlef Geologists
Mid-Continent Mapping. Rolla, MO