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2. The consent of the trustees of the altered district may be given by endorsing it on a copy of the order, as follows:
We hereby consent to the alterations made in District No. 1, in the town of Trenton, by the order of which the within is a copy. Dated, &c.
E. FS This consent, like all other acts of trustees, should be given at a meeting of the whole, or a majority, when all have been notified to attend. The statute does not require it to be in writing; but it is advisable to prevent disputes, that a written consent should be filed with the town clerk.
3. Form of notice to trustees not giving their consent to an altera
tion of their district. The Trustees of District No. 1, in the town of Trenton will take notice, that an order was made this day by the Town Superinten. dent of Common Schools of the said town, of which the following is a copy, by which certain alterations in the said district are made, as will appear by the said order; and that such alterations will také effect after three months from the service of this notice. Dated, &c.
G. H., Town Superintendent of Common
Schools of the town of Trenton. [Here insert copy of order of Town Superintendent.]
This notice may be served on any one of the trustees ; and it will be found useful to have an acknowledgement of the service by the trustee receiving the notice, endorsed on a copy of it, and filed with the town clerk.
4. Notice of the First Meeting in a District to organize. This is required by law to be given within twenty days after the formation of any district. If the consent of the trustees of the districts interested has been given to the alterations covered by the or. der, then the notice should be for a day as early as may allow suffi. cient time for general information. But if it be necessary to give notice of the alteration to the trustees of any district, then the notice for the first meeting should specify a day subsequent to the ex. piration of three months after service of the notice of alteration, because the district cannot organize until after that time.
The notice may be in the following form : To
a taxable inhabitant of District No. 23, in the town of Trenton. The Town Superintendent of Common Schools of the town of Trenton, having by an order, of which the following is a copy, formed a new district in the said town to be numbered 23, consist. ing of the territory particularly specified in the said order; you are hereby required to notify every inhabitant of the said district quali. fied to vote at district meetings, to attend the first district meeting of the said district, which is hereby appointed to be held at the house of in the said town, on the
next, at 6
o'clock in the afternoon, by reading this notice in the hearing of each such inhabitant, or in case of his absence from home, by leav. ing a copy of this notice, or of so much thereof as relates to the time and place of such meeting, at least six days before the said time so appointed for the said meeting, Dated, &c.
A. B., Town Superintendent of Common
Schools of the town of Trenton.
A copy of the order forming the district should be annexed to this notice, as the most convenient mode of describing the district, and most likely to prevent errors.
The inhabitant serving the notice should keep a memorandum of the names of the persons notified by him, specifying the manner of notifying, whether by reading or leaving a copy, or the substance of the notice, at the place of abode of any absent voter; and this memorandum, certified by him, should be delivered to the chairman or clerk of the district meeting and read, that it may be ascertained whether notice has been duly given so as to justify the voters in proceeding to the transaction of business; and the original notice and return should be filed with the district clerk, as evidence of the regularity of the organization.
5. Form of order by Town Superintendent to Trustees, on the
appraisal and apportionment of the value of the school-house and other property of a district, on the formation of a new district. To the Trustees of District No. in the town of
The Town Superintendent of Common Schools of said town, hav. ing formed a new district, numbered as District No. 23, to which certain persons belonging to your district have been attached, and having valued the school-house and other property belonging to your district at 150 dollars, I do determine that the amount justly due to such new district is fifty dollars apportioned to the several persons set off, as follows: To A. B. 20 dollars, C. D. 15 dollars, E. F. 10 dollars, G. H. 5 dollars.
You are therefore, according to the statute relating to common schools, to levy and collect the sum of fifty dollars, from the taxa. ble inhabitants remaining in District No. after the alteration alluded to, and pay the same to the Trustees of said new District No. 23. Given under my hand at this
A. B. Town Superintendemt. 6. By § 4 of the act of May 26, 1841, (No. 96,) a similar ap. praisal of the property belonging to a dissolved district is to be made; as in that case, by the previous section 3, (No. 95,) the new or al. tered district succeeds to the rights of the dissolved or annulled district, in such property as falls within such new or altered district. The proceedings and forms for such appraisal will be like those al ready given on the formation of a new district.
7. Form of a resolution for the alteration of a district. At a meeting of, &c.,
Resolved, That districts number 1 and number 2, in the said town, be altered as follows, viz: by setting off the farms and parcels of land occupied by John Brown, Thomas Jones and William Rich. ards, from District number one, in which they have heretofore been included to District number two; so that the east boundary of Dis. trict number one shall hereafter be the easterly line of the farms and parcels of lands occupied by A. B. C. D. &c., and the westerly boundary of district number two shall be the westerly_lines of the farms and parcels of land occupied by the said John Brown, Tho. mas Jones and William Richards; the said John Brown having consented to be set off as aforesaid. The written consent of the trustees of the said districts number one and two, having been pre. sented to the Town Superintendent, is filed with the town clerk; [or, The consent of the trustees of the said districts respectively, (or of district No. 1 or 2, as the case may be,) not having been given to the said alteration, it is ordered, that a notice in writing of such alteration, signed by the Town Superintendent, be served by the clerk, on some one of the trustees of each of the said districts, (or of district No. 1 or 2.)]
In the above form, it will be seen that the new boundaries of the districts, caused by the alteration, are given. This is deemed very necessary in order to prevent all mistake or ambiguity, and to preserve a continual record of the actual bounds of the districts. If any of the persons set off consent to the alteration, it should be stated, so that the trustees may know whether he is taxable for building a school-house.
The consent of trustees to the alteration, and in case of their not consenting, the notices to them, will be as before given under the 2d and 3d heads.
8. Proceedings in the formation or alteration of a Joint District,
from two or more towns. The proceedings in the formation of a joint district will be in all respects similar to those previously given in relation to ordinary ca. ses, with the following additions :
As there is no clerk assigned by law to the joint meeting, the offi. cers présent should sign the proceedings.
The caption should give the names of the towns to which the Town Superintendents belong; and the resolutions should be recor. ded in each of those towns.
9. Form of certificate to Teacher by Town Superintendent. I hereby certify that I have examined A. B. and do believe that he (or she) is well qualificd, in respect to moral character, learning and ability, to instruct a common school in this town for one year from the date hereof. Given under my hand at
day of 18
mon Schools for the town of
10. Form of instrument annulling a Teacher's Certificate. Having inquired into certain complaints against A. B., heretofore licensed as a teacher of common schools of said town, and being of opinion that he, the said A. B., does not possess the requisite quali. fications as a teacher, in respect to moral character, (or
in res pect to learning," or in respect to ability in teaching," as the case may be,) and having given at least ten days' previous notice in wri. ting to said teacher, and to the trustees of the district in which he is employed, of the intention so to do, I have annulled and hereby do annul the said certificate and license so granted as aforesaid. Given under my hand this
C. D., Town Superintendent
of Common Schools. As a note in writing, containing the name of the teacher, and the time when his certificate was annulled, must be filed in the town clerk's office, to give it effect, the most convenient and effectual mode of complying with the law, will be to make out, sign and file a duplicate of the instrument itself.
11. Form of the Annual Report of the Town Superintendent of
Common Schools, to be made to the County Clerk. I, A, B., Town Superintendent of common schools of the town of in the county of in conformity to the statutes in rela. tion to common schools, do report: that the number of entire school districts in said town, organized according to law, is [eight,) and that the number of parts of school districts in said town, is (five); that the number of joint districts, the school-houses of which are situated wholly or partly in said town, is (three]; that the number of entire districts from which the necessary reports have been made for the present year, within the time limited by law, is [eight,) and that the number of parts of districts from which such reports have been made, is (five.] That the number of schools for colored children taught in said town during the year aforesaid, for four months or upwards, by a duly qualified teacher, was [two.]
And I do further certify and report, that the whole amount of money received by me, or my predecessors in office, for the use of common schools, during the year ending on the date of this report, and since the date of the last report, for said town, is $ of which sum the part received from the county treasurer is $
the part from the town collector is $ and that we have collected the sum of $
for penalties (if any has been collected,) (and if there be any other source from which any part has been received, here state it particularly.] That the said sum of money has been appor. tioned and paid to the several districts from which the necessary re. ports were received, for the purposes and in the proportions follow. ing, viz: the sum of $ for the payment of teachers' wages, and the sum of $ for the purchase of district libraries. That the sum of $ was apportioned by me to district No.
for lored children in said district between the ages of 5 and 16 years, who have attended a school taught in district No. in said town, by a duly qualified teacher, for four months during the preceding
year; and $
to district No. for colored children so attend. ing in said district; and that I have deducted the said several amounts from the sums by me apportioned to the said districts Nos.
and respectively. And I further certify that during the year before mentioned, I have not collected any fines, penalties or for. feitures: [or, And I further certify that during the year before mentioned, I have collected a penalty of $25, imposed on A. B. a trus. tee of district No. in said town, for signing a false report; and that my costs and charges in such collection amounted to $ that the balance of such penalty was by me added to the school money received by me and apportioned as above mentioned.] That the school books most in use in the common schools of said town are the following, viz : [here specify the principal books reported by the several trustees.] And I further certify the tables following, to be true abstracts from the reports of the trustees of the several districts and parts of districts as aforesaid:
Districts & parts
of districts from
Whole length of Length of time Amount of money re. time any schools such school has
ceived by districts. has been kept been kept by litherein. censed teachers. For teach. For libra. ers' wages.
Months. Days. Months. Days. Dols. Cts. Dols. Cts.