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(a) The Secretary of the Treasury has designated the Commandant to be responsible for the procurement policies and activities of the Coast Guard.

(b) The administration of procurement policies and activities as determined by the Commandant has been delegated to the Comptroller, who is designated as the chief officer responsible for procurement.

(c) In accordance with the authority contained in the act, and subject to the limitations set forth in this title, designated Coast Guard Contracting Officers are authorized to enter into contracts on behalf of the Government and in the name of the United States of America, by formal advertising, or by negotiation, or by procurement within the Government as hereinafter provided, for supplies and services required for the Coast Guard.

(d) Designated Contracting Officers who relieve or succeed previously designated Contracting Officers will assume administration of, make changes and/or modifications to contracts which were entered into by the previously designated Contracting Officer (s) of the activity to which they are assigned.

§ 11-75.102 General responsibilities. [CGFR 64–33, 29 F.R. 11159, Aug. 1, 1964] § 11-75.102-1 Contracting officer.

(a) Contracting Officers are primarily responsible for assurance that contracts are authorized by law, for the execution and administration of contracts, for safeguarding the interest of the United States in contractual relationships, and for determining the facts under contracts.

(b) Contracting Officers shall personally sign all contracts and modifications entered into by them, except as provided in 11-75.103(b)(1). The signing of original contractual documents shall not be accomplished by facsimile stamps or by proxy. However, the use of reproduced signatures on reproduced copies after the Contracting Officers have

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(a) Personnel, other than the contracting officer, who determine type, quality, quantity, and delivery requirements for items to be purchased, can influence the degree of competition obtainable as well as having a material effect upon the price.

(b) Where it is determined that delinquency in delivery and uneconomical prices may occur as a result of failure to finalize requirements in sufficient time to allow:

(1) A reasonable period for preparation of request for proposals; or

(2) A reasonable period for preparation of quotations by offerors; or

(3) Sufficient time for contract negotiation and preparation; or

(4) Adequate delivery time,

the contracting officer will request a statement of justification to substantiate the contract file from the official(s) responsible for initiating the requirement. [CGFR 64-33, 29 F.R. 11159, Aug. 1, 1964]

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(a) A Contracting Officer may designate qualified Coast Guard military and civilian personnel of not less than 21 years of age as his authorized representatives. Such designation shall be in writing and shall define the scope and limitations of the authorized representative's authority.

(b) A designation may be made by instructions referring to a particular contractual instrument or categories of instruments and may empower the authorized representative to take any or all action thereunder which could lawfully be taken by the Contracting Officer to the extent not specifically prohibited by

the terms of the contractual instrument involved. In no event shall an authorized representative, by virtue only of his designation as such, be empowered to execute or agree to any contract or modification thereof; any powers which a Contracting Officer has authority to delegate must be specifically included as a part of, or supplemental to, the designation.

(1) A Contracting Officer may empower his authorized representative, without redelegation of contracting authority, to issue change orders within the general scope of the contract provided such change orders do not involve a change in unit price, total contract price, quantity, quality, or delivery schedule. Deviations from this policy require approval of the chief officer responsible for procurement. Request for such deviations will set forth in detail the scope and limitations of authority which it is desired to delegate.

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§ 11-75.104

Responsibility for assuring

the availability of funds.

Prior to the incurrence of an obligation, Contracting Officers shall assure themselves that adequate funds are available.

§ 11-75.105 Standards of conduct.

All personnel engaged in procurement and related activities shall conduct business dealing with industry in a manner above reproach in every respect. Transactions relating to expenditure of public funds require the highest degree of public trust to protect the interest of the Government. While many Federal laws and regulations place restrictions on the actions of Governmental personnel, the latter's official conduct must, in addition, be such that the individual would have no reticence about making a public disclosure thereof.

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(a) Chief officer responsible for procurement. The chief officer responsible for procurement may designate such qualified employees as Contracting Officers, as he deems appropriate within monetary and other limitations as specifically set out in the designation of authority in addition to the designations set forth in this § 11-75.201.

(b) Coast Guard Headquarters. The Chief and Assistant Chief of the Procurement Branch, Supply Division, are designated as Contracting officers for all types of contracts.

(c) Field units. District Commanders and Commanding Officers of Headquarters units are designated as Contracting Officers for fixed price contracts with authority to delegate such authority to officers assigned to finance and supply duty and/or qualified civilian employees of not less than 21 years of age assigned within their respective commands as they deem necessary and appropriate. Designations of Contracting Officers with authority in excess of limitations imposed in this Chapter 11 will be as specifically authorized in individual letters of designation by the chief officer responsible for procurement.

(d) Limited purchasing authority. (1) Not exceeding $250 for supplies and services.

(2) Unforeseen requirements for industrial work orders when the delay in effecting procurement from regular sources of supply would not be economically feasible, not to exceed $2,500.

(3) Emergency procurement of supplies and services necessary for operational requirements, preservation of government property, safety and/or welfare of human life, not exceeding $2,500.

(4) Procurement of provisions required for operation of a general mess, not to exceed $2,500.

(5) Procurement not exceeding $2,500 for supplies or $2,000 for services authorized under small purchase procedures as deemed necessary may be delegated to qualified personnel assigned to duty as supply officer or purchasing clerk.

(e) Ordering officers. Designated Contracting Officers may designate qualified Coast Guard military and civilian personnel of not less than 21 years of age within their supply support area as ordering officers for the purpose of placing orders under contracts and upon other Government sources subject to monetary limitations and procedural requirements as may be prescribed by the designating official or by other regulations and laws; provided, however, that firm fixed prices are established by the related contract or schedule and the contractor is bound by the terms of the contract or schedule to accept orders thereon.

[CGFR 63-52, 28 F.R. 12093, Nov. 13, 1963, as amended by CGFR 64-33, 29 F.R. 11159, Aug. 1, 1964]

CHAPTER 13-DEPARTMENT OF COMMERCE

Part

13-1 General.

66-090 O-67-40

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