§ 7-1.310-10

Performance records.

AID Manual Orders 1423.9 and 1423.10 set up an internal Contractor performance reporting system. Copies of the reports on Contractor performance and evaluation will be furnished by the procuring activities to the Assistant Administrator for Material Resources, who will maintain central records of Contractor past performance.

§ 7-1.311 Priorities, allocations, and allotments.

The program referred to in FPR 11.311 is not generally applicable to AID procurement.

§ 7-1.313 Records of contract actions.

An Individual Procurement Action Report (IPAR) form shall be used both as a record for the contract file and as a report of statistical information for each contract and amendment issued by AID/W for the procurement of services or of services and personal property. (See illustration of form in AIDPR 7-16.)

before a decision is issued. There are contracts for which AID has administrative responsibility which designate an official other than the Contracting Officer to make the decision. In such cases, the decision must be made by the designated officer, or the legal successor to the office, unless the contract is modified to provide for a decision by the Contracting Officer. The AID contract appeal proIcedure is in Part 7-60 of AIDPR. paragraph set forth in FPR 1-1.318 may be modified, as appropriate, with the title "Administrator" inserted in the blank space, unless the right of appeal is to an officer other than the Administrator. Subpart 7-1.4-Procurement Responsibility and Authority

The

Except as otherwise prescribed, the head of each procuring activity (as defined in AIDPR 7-1.206) is responsible for the procurement of supplies and services under or assigned to the procurement cognizance of his activity. The heads of AID/Washington procuring activities are vested with broad authority to carry out the programs and activities for which they are responsible. This authority includes procurement and the establishment of procurement policies, procedures, and standards appropriate for their programs and activities, subject to Government-wide and AID requirements and restrictions. See AIDPR 7-1.106. § 7-1.451-2 Designation of Contracting

Officers.

The head of each procuring activity is authorized, except as limited in delegations of authority, regulations, or otherwise, to designate Contracting Officers. Copies of delegations and designations, and terminations thereof, will be furnished to the Assistant Administrator for Material Resources and to the Assistant Administrator for Administration, each of whom will keep a current record of all officers and individuals authorized to act as AID Contracting Officers.

§ 7-1.451-3 AID/Washington procuring activities.

The procuring activities located in Washington are the regional bureaus, the General Services Division, and the Contract Services Division. Subject to delegations of authority from the Administrator, the regional bureaus are responsible for procurement related to programs and activities for their areas. There are 4 regional bureaus. The regions for which they are responsible are: Near East-South Asia, Africa, Far East, and Latin America. They are headed by Assistant Administrators of AID (For the purpose of AIDPR, the Bureau for Latin America is headed by the U.S. Coordinator and the Deputy U.S. Coordinator of the Alliance for Progress.) The General Services Division, which is under the Assistant Administrator for Administration, carries out administrative and program support procurements. The Contract Services Division, which is under the Assistant Administrator for Material Resources, carries out all other procurements which do not fall within the responsibility of the other procuring activities or which are otherwise assigned to it, including programs for which the Office of Technical Cooperation and Research has responsibility. General delegations to AID/Washington procuring activities are published in the FEDERAL REGISTER and in chapter 100 of the AID Manual.

§ 7-1.451-4 Limitation on

field procuring activities.

overseas

Missions (as defined in AIDPR 71.258) are overseas procuring activities. Their authority, except in the case of contracts with individuals for the services of the individual alone, is limited to contracts which, with amendments, do not involve AID financing above $25,000 (in dollars or equivalent). Where circumstances warrant, this limitation may be waived by the Assistant Administrator in charge of a regional bureau, or his designate, who will formally notify the Assistant Administrator for Material Resources and the Assistant Administrator for Administration of such waivers (and their recision) and will furnish to them a copy of each waiver with the regional Assistant Administrator's, or his delegate's, written finding that the affected overseas field

§ 7-1.453-2

Assistant Administrator for Material Resources.

Within the principles stated above, and subject to the direction of the Administrator, the Assistant Administrator for Material Resources is responsible for the development and maintenance of necessary uniform procurement policies, procedures, and standards; for providing assistance to the procuring activities as appropriate; for keeping the Administrator and Executive Staff fully informed on procurement matters which should be brought to their attention; and for making recommendations as appropriate. § 7-1.454 Controller.

The Controller of AID is responsible for the provision of necessary financial advisory, audit, disbursement, and other

See also AID Regulation 8, which is published as Part 208 of Title 22 of the Code of Federal Regulations and is also set out as AID Manual Order 1414.13. Regulation 8 applies to certain transactions financed by AID which do not fall within the coverage of AIDPR as described in AIDPR 7–1.103. The terms of actions taken against suppliers under Regulation 8 will be applied to those suppliers with respect to procurements covered by AIDPR.

§ 7-1.602 Establishment and maintenance of a list of firms or individuals debarred, suspended, or declared ineligible.

The Associate Assistant Administrator for Material Resources (Procurement) will establish and maintain the consolidated list required by FPR 1-1.602. § 7-1.602-1 Bases for entry on the de

barred, suspended, and ineligible list. Persons named on the "List of Ineligible Suppliers" established by Regulation 8 will also be included on the consolidated list required by FPR 1-1.602. The basis for so including debarred firms is FPR 1-1.602-1(d). The basis for so including suspended firms is FPR 11.602-1(f). The consolidated list will indicate that the firm is included because it is on the Regulation 8 list.

§ 7-1.604 Causes and conditions applicable to determination of debarment by an executive agency.

With reference to FPR 1-1.604(b) (1) and FPR 1-1.604 (c) (1), authority to approve, remove, or reduce the period of de

barment is limited to the Administrator, Deputy Administrator, and Assistant Administrator for Material Resources. § 7-1.605

Suspension of bidders.

§ 7-1.605-2 Period and scope of suspension.

Suppliers suspended because they have been suspended under Regulation 8 will remain suspended for the period that their Regulation 8 suspension is in effect. § 7-1.605-3 Restrictions during period of suspension.

Determinations called for under FPR 1-1.605-3 (a) will be made by the Administrator, by the Deputy Administrator, or by the Assistant Administrator for Material Resources or an officer designated by him.

§ 7-1.702-50

Additional AID policy.

Insofar as practicable and to the maximum extent consistent with the accomplishment of the purposes of the Foreign Assistance Act, AID assists United States small business to participate equitably in the furnishing of supplies and services for Foreign Assistance activities: (1) by causing information to be made available to suppliers in the United States, and particularly small independent enterprises, as far in advance as possible, with respect to purchases for such activities (see AIDPR 7-1.1001); (2) by causing information to be made available to prospective purchasers in cooperating countries about supplies and services produced by small independent enterprises in the United States; and (3) by providing for additional services to give small business better opportunities to participate in the furnishing of supplies and

services for Foreign Assistance activities. The Special Assistant for Small Business, who heads the AID Office of Small Business, coordinates AID's efforts to assist small business.

Subpart 7-1.10—Publicizing
Procurement Actions

§ 7-1.1001 General policy.

(a) Section 602 of the Foreign Assistance Act dictates that, to the greatest extent practicable and consistent with the purposes of the Act, information about purchases to be financed under the Act will be made available as far in advance as possible to suppliers in the United States, particularly small independent enterprises.

(b) To carry out this mandate, as well as the purposes stated in FPR 1-1.1001, AID seeks maximum practicable publicity for its procurements through the "Department of Commerce Synopsis" and other media, including publications issued by the AID Office of Small Business. § 7-1.1003 Synopses of proposed pro

curements.

§ 7-1.1003-2 General requirements.

The exemption stated in FPR 1-1.10032(a) (7) for personal or professional services may be used only with respect to (1) procurements of personal services; (2) procurements of professional services which do not exceed $25,000; (3) procurements of professional services made on a sole source basis under which subcontracting or purchasing by the Contractor will not exceed $5,000; and (4) procurements of professional services with respect to which a Contracting Officer finds and states his supporting reasons in writing that such publication is not in the best interest of the Government, taking into consideration the policies stated in FPR 1-1.1001 and AIDPR 7-1.1001. § 7-1.1003-7

tal.

Preparation and transmit

(a) The notice should state if the pro'curement will be limited to commercial sources or not. Language substantially as follows should be used as appropriate: "Procurement will be limited to commercial sources" or "Noncommerical, non Federal sources are not excluded from consideration".