far enough in advance to allow sufficient time for their consideration by higher authority. It is apparent that considerable time is required for passing upon these matters by the Division Engineer and the Chief of Engineers, especially immediately after the passage of an act appropriating funds for work, when a large number of subprojects must receive attention. (c) Form. The heading will be in the usual form prescribed for official letters. The subproject will be presented under the following headings, without any preliminary introductory paragraph: (1) Reference.-Give the date, subject, and file number of the letter, notice of allotment, or other basis for submitting the subproject, and of any other letters to which attention need be invited. If the submission of the subproject is initiated by the District Engineer as a revision of a prior subproject, state "Revision of subproject dated E. D. and state wherein the revised subproject differs from the original subproject. 99 (2) Project.-Give the legislative authorization for the proposed work. If for a project described in the Annual Report state "As in Annual Report for page______." Otherwise give the pertinent wording of the authorizing legislation. (3) Local cooperation.-State concisely the status of local cooperation affecting the expenditure proposed. If none is required, so state. If complied with, so state and give reference to Annual Report or subsequent correspondence (with date and file number) showing such compliance. If not fully complied with, give briefly the present status and anticipated action with dates. (4) Period covered. Give the initial date as of which the subproject is to be effective and the final date. If work is in progress the initial date is the last day of the last month for which financial and cost statements have been rendered. The final date is the end of the period which the funds are expected to cover. Unless otherwise directed, the final date ordinarily should be the end of the fiscal year. (5) Funds.-a. Give appropriation item or allotment or withdrawal on which subproject is based, with date and file number. b. Unexpended balance from prior appropriations or allotments on initial date. If any part of this balance is from other than lump-sum appropriations for maintenance and improvement of river and harbor or flood control works, itemize fully, giving dates and designation of each act, and notation of any special conditions imposed by law on expenditures under that act. c. Contributed funds (if any). State by whom contributed. Give any balance on initial date and any amount to be subsequently contributed with expected date. (See R. & H. Act approved March 4, 1915, and War Department Civil Appropriation Act approved July 19, 1937.) d. Advanced funds (if any) Section 11, Act approved March 3, 1925. State by whom advanced and give file number of correspondence authorizing acceptance. Give any balance on initial date and any amount to be subsequently advanced with expected date. g. Less outstanding liabilities carried to costs prior to initial date. h. Total balance applicable below. (6) Operations.—a. State amount of overhead distributed in operations below, itemizing if necessary to justify or explain the amount. Special engineering operations not attributable to construction features need not be included in overhead, but may be inserted below as a separate feature. The scope should be definitely stated and justification explained in "Remarks," paragraph (8). b. Give the estimated costs of proposed operations to be carried out with the available balance itemized by features as they will appear in the cost reports, giving first, improvement features; second, maintenance features; and third where applicable, operating and care of locks and dams, and the total of each. The new work and maintenance features shall be in tabular form as follows: Feature (with description and dates) Unit Quantity Estimated Estimated cost The designation of each feature will include the nature, extent, and location of the work and dates of commencement and completion. Quantities and unit costs will be stated and extended when not more than three units pertain to a feature. For lock and dam construction and similar work totals only are required. For operations under existing contract, give name of contractor and contract number, date begun, and date to be completed, with total remaining costs, even if completion is subsequent to period covered by subproject. For existing continuing contracts, give name of contractor and contract number, date begun, date to be finally completed, balance of initial reservation, and additional reservation for period of subproject. For work not yet begun give date to be advertised and estimated date of completion. If date of completion is subsequent to subproject period, contracts should be continuing unless otherwise directed by the Department. If not continuing, the entire contract cost must be included. When work is to be advertised for continuing contract, give initial reservation of funds only and refer to paragraph (7) for completion. If work is to be done by Government plant without advertisement, prefix the letters "H. L." and give inclusive dates. When the quantity of maintenance dredging by Government plant cannot be approximately forecast, costs may be in terms of plant operation (including rental) thus: "Dredging (locality) with U. S. hopper dredge June) at $ 2 months (May and For operating and care of locks and dams the cost for each lock and dam will be given separately to show: 1. Operations (Services of permanent and temporary forces). 2. Ordinary maintenance and repairs. 3. Improvement and reconstruction. 4. Emergencies. The estimate for 1 may be lumped; for 2, 3 and 4 the estimates should be in sufficient detail to give a clear understanding of the work proposed, the need therefor being explained under "Remarks," paragraph (8). c. Unallocated balance.-Cost features should not be arbitrarily adjusted to exact balance with available funds, but such balance should be effected by this item. Any considerable balance will be considered as available for transfer by the Department. d. Total cost.--(This total shall agree with the total balance for operations, paragraph (6)). (7) Continuing contract commitments.—Give an itemized list of continuing contracts extending beyond the period of the subproject, identified by reference to items in paragraph (6). For each item give nature, extent, and location of work covered, date of final completion, total costs, funds already provided (including funds provided in this subproject), and remaining funds to be hereafter provided. For existing continuing contracts give name of contractor and contract number. At end give aggregate future commitments. (8) Remarks.-Explain any divergence from previous recommendations. If no divergence, so state. Give full justification for doing items by Government plant without advertising. (9) Results expected.-State clearly and concisely the results to be secured by the proposed work, e. g., "Project will be completed," "Channels will be maintained at project depth," etc. If new work under the authorized project will not be fully completed with the funds in hand, state the additional funds required to secure completion of the entire project, based upon the latest approved estimate of costs and include breakdown by major items. NOTE. Where plant, materials, and other undistributed deferred costs are owned by a project other than the "Plant allotment," this feature will be fully accounted for in the subproject by paragraph entitled "(6) Plant, materials, etc.," and the subsequent paragraphs for operations "Continuing contract commitments," "Remarks," and "Results expected," shall be appropriately renumbered. a. Total balance from paragraph (5). b. Plant operations-credits: 1. Plant rentals during period. (Include all rentals, whether to be received from other allotments or to be charged to costs under this project.) 2. Sale or transfer of plant during period (if any). Give authority and file number. c. Plant operations--debits: 1. Plant repair, itemize by general classes, e. g. : 3 hopper dredges_. 2 pipe-line dredges___ Attendant and miscellaneous plant.. 2. Plant construction and betterments. Give each piece separately, where amount exceeds $5,000. For work already under contract give name of contractor and contract number, date begun, date to be completed, and total remaining cost including inspection and overhead, even if completion is subsequent to period covered by subproject. For work under existing continuing contract give name of contractor and contract number, date begun, date to be completed, balance of existing reservation of funds, for additional reservation of funds to be made to cover operations during period of subproject. For work not yet begun give authority, with file number, date to be advertised (or begun by hired labor), date to be completed, and estimated costs. If to be done by hired labor prefix the letters “H. L.” If to be done by continuing contract include only initial reservation of funds and refer to paragraph (8) for funds for completion. 3. Care of idle plant. d. Materials and stock. Insert this item only if there is to be a substantial change in the value of stock and materials between the beginning and end of the period, as at the start or close of hired-labor operations, Credit available balance with value at beginning of period and debit with value at end of period. e. Other deferred charges (if any). State clearly what these charges are, and credit available balance with amount of such charges at beginning of period, debiting with amount at close of period. f. Total balance for operations. BEACH EROSION INVESTIGATIONS 289. Beach erosion investigations and studies.-(a) Cooperative beach erosion investigations and studies by the Beach Erosion Board were authorized by Congress in the River and Harbor Act approved July 3, 1930, as amended by Public No. 834, approved June 26, 1936. Instructions regarding the procedure to be followed in such investigations and studies are detailed in Circular Letter, Mis. Civil No. 5, 1937. (See Chapter I). (b) District Engineers may correspond through the Division Engineer directly with the Beach Erosion Board in working out preliminary phases of a proposed study. When the extent of the work is determined, the application will be forwarded with recommendations by the District and Division Engineer to the Chief of Engineers. If the proposal conforms to the law, it will then be referred by the Chief of Engineers to the Beach Erosion Board for action in arranging an acceptable basis of cooperation and a program for execution of the project, direct correspondence with the applicant for this purpose being authorized. (c) The plan of cooperation, when accepted by the applicant should be submitted by the Board to the Chief of Engineers for approval. Upon approval of the plan of cooperation the necessary studies for the formulation of a project will be carried out by the District Engineer in cooperation with the engineer of the cooperating agency under the supervision of the Beach Erosion Board. Upon the conclusion of the studies the District Engineer shall forward through the Chief of Engineers. for transmission to the Board a report of the studies, whereupon the Board will prepare and submit a report with definite recommendations to the Chief of Engineers for transmission to Congress. 290. Reports of assistants.-When a report is rendered to the Chief of Engineers by District or Division Engineers in charge of works it may be accompanied by the reports of assistants whenever the latter are necessary to a clear and complete understanding of the subject considered. Engineers in charge should, however, endeavor to make their own reports as complete as possible and should include therein all points of importance in the subreports, together with their own personal views and recommendations. 291. Reports of Boards. When the report of a board of engineers is signed by all the members no individual member shall submit an additional report, but when a member of a board cannot sign the report of the board he may submit his views in a minority report. It should, however, be remembered that questions are submitted to boards for consideration, discussion, and determination, and that minority reports are not to be encouraged. For cases in which the report of the board will be forwarded through the Division Engineer, see paragraph 210, and for forwarding of reports by the Shore Protection Board pertaining to surveys, see paragraph 282. 292. Detached officers.-Officers of the Corps of Engineers detached from the command of the Chief of Engineers will continue to conform to the regulations of the Engineer Department in regard to the rendition of reports. (A. R. 605-120). REPORTS OF ACCIDENTS.. 293. Reports of accidents to, and salvage of, vessels and cargoes, except those engaged on river and harbor works. (a) District Engineers having charge, control, or jurisdiction of any vessel or craft used or controlled by the War De partment, except those engaged on river and harbor work, shall notify immediately, and wherever possible by telegraph, the Judge Advocate General of the Army in case of any fire, collision, grounding, damage to cargo, salvage, or any other occurrence affecting such vessel which may by any possibility bring into existence a right of action or liability on the part of the United States. Such notification will give the time and place and brief description of the occurrence, stating where all vessels affected are, and such notification will be given whether the occurrence seems likely to call for investigation or not. District Engineers will also notify the Judge Advocate General of the appointment of all boards of officers to investigate such occurrences, and no board will hold any sitting until the judge advocate designated for legal duty with the board is in attendance or until a reply is received from the office of the Judge Advocate General that no judge advocate will be designated, (b) The Bureau of Marine Inspection and Navigation, Department of Commerce, has issued the following regulations covering notification to the Bureau of all marine casualties and accidents: "SECTION 1. Whenever there is a marine casualty or accident not involving loss of life, immediate notice thereof by telegram or radiogram or equally prompt means of communication shall be given by the master, owner, charterer, or agent of the vessel or vessels involved to the nearest local office of the Bureau of Marine Inspection and Navigation of the Department of Commerce, or to the Bureau of Marine Inspection and Navigation, Department of Commerce, Washington, D. C. Such notice shall furnish the names of the vessel or vessels involved, the owner or agent, the nature and cause of the casualty or accident, the locality, the nature of injuries to persons, and damage done to property. Such notice shall be in addition to any other notice required to be given by existing law and regulation. Any officer or employee of the United States or any other person having material knowledge or information concerning a marine casualty or accident shall immediately bring such information to the attention of the Bureau of Marine Inspection and Navigation." (c) Casualties or accidents to the floating plant of the Engineer Department should be reported by telegraph to the Chief of Engineers with the information above prescribed. The report will be transmitted by the Chief of Engineers to the Bureau of Marine Inspection and Navigation. Information relating to cas ualty or accident to other than Government vessels should be furnished the local office of the Bureau as prescribed. INFORMATION PAMPHLETS 294. Preparation of Pamphlets.-(a) District Engineers shall from time to time prepare information pamphlets describing outstanding individual river and harbor and flood control projects under their jurisdiction. The information is primarily for the use of members of Congress, other Government departments, and persons interested in the project. The text should contain an easily readable, summarized factual outline of the project, care being exercised to also show, where applicable, the relation of the project to works undertaken by other departments of the Government. In the case of new and untried projects expression of views as to the probable eventual success of the project, and its probable economic justification, will be avoided. Sufficient technical information or engineering data should be included to permit of the pamphlets being of maximum use to personnel in the Office of the Chief of Engineers and other offices of the Department. The inclusion of typical diagrams and photographs is desirable. The |